WO-J  Close/Cancel Orders

Purpose of Program

Use this program to change one or a range of work orders' status to "C" for closed or "X" for canceled.  Once a work order is closed or canceled no more labor or material transactions may be made.

Closed or canceled work orders may eventually be archived using SM-J-B Archive Work Orders or purged from the system through SM-J-E  Purge Work  Orders.

If Costs are Not Finalized

When you begin the program you are first presented with the following message.

If you select a range of work orders, this program will not close any work orders within the range that have open, unreceived, or uninvoiced purchase order items assigned to it.

If you wish to override this precaution and close a work order anyway, you can do so by running this work order on a single work order basis by entering the same work order number in the From and Thru fields.

This is a safety precaution that prevents you from closing work orders for which all the final costs are not yet reported from the purchasing and payables side of the system.  You may have purchase orders that have not yet been invoiced from vendors in which the final invoice costs may differ from your PO costs, or you may unknowingly still have open PO's or partially received PO's tied to the work order.  You would normally wait until all these costs are finalized and then close the work order.

If, on the other hand, you are not concerned with exact job costing, you can override this safety precaution and forcibly close work orders one at a time by entering the same work order number in the from/thru fields.  You will not be allowed to close any work orders with unreceived purchase orders or unposted labor but you will be able to force a work order closed that has uninvoiced purchase receipts.  Any PO price changes made in AP-C  Enter Purchase Order Invoices will be ultimately be charged to the WIP Variance Account defined in AD-A  General Ledger Defaults.  The transaction detail will still post to the work order transaction files for reporting purposes.

General Program Operation

Pressing any key removes the message described above.  Enter a from/thru range of work orders by typing in the work order numbers or select work orders from a pop-up window by pressing the F2 key (or clicking on the Lookup button).  You do not have to enter the complete work order number; you may enter just the prefix number.  If you do so, all work orders with that prefix will be selected for closing or canceling.  You may also select work orders for closing or canceling by entering a from/thru range of Job Numbers.

Indicate whether the orders are to be closed [C] or canceled [X].  If any finished production has been reported against a work order, it can not be canceled, only closed.

You are then asked Do you wish to close these orders?  If you indicate yes, you will then be asked Do you wish to rebuild the summarized actual costs in WO- A from the detail transaction files?  This gives you one more opportunity to insure that the final Actual costs for the work order balance exactly with all the detail transactions reported to the work order.

The program then processes and finishes by producing a report that lists the work orders that were closed or canceled.

Reopening a Closed or Canceled Work Order

You may reopen a closed or canceled order by going to WO-A  Enter Work Orders and entering the work order number or selecting the work order from a pop-up window by pressing the F2 key (or clicking on the Lookup button).  Change the order status code from "C" for closed or "X" for canceled to "R" for released and save the entry by pressing the F10 key (or clicking on the Save button).

Processing

When a work order is closed, the following processing takes place.

The On Work Order status field for the parent product is reversed by any uncompleted quantity remaining from the original quantity to make.

Any quantities remaining to be issued for any of the components in the work order bill of material will be reversed for each component's Allocated status field.

Any remaining quantity issued amounts for any components that exceed the quantities depleted when finished goods are received to inventory are reversed in each component's In Work-in-Process status field.

Any residual cost in the work order (difference between actual costs issued to the Work Order and Finished Production removed) is posted to the WIP Variance account or, if the default setting in SD-Q IS Tech Support Defaults is set to process WIP Variance in WO-J, then the inventory value of any on-hand stock of the parent item will be updated to reflect a proportional share of the residual costs and the balance (if any) will post to WIP Variance.

No further transactions will be allowed against this work order.

When a work order is canceled, the following processing takes place.

The On Work Order status for the parent item number is reversed by the work order quantity to make.

If any components were issued, they are returned to inventory.  The In Work-in-Process amounts will be reduced and the on-hand quantities will be increased.

If GL posting was switched on through SD-H  Inventory Defaults, the GL work-in-process account for the work order parent product will be credited and the asset accounts for each component will be debited.  Any residual costs due to labor or outside processing will debit the WIP Variance account and credit the work-in-process account for the work order parent product.

No further transactions will be allowed against this work order.