Items > Inventory > IN-L-R Intercompany Inventory Transfer

IN-L-R Intercompany Inventory Transfer

Purpose of Program

Use this program to transfer inventory between companies. The program always uses a common intermediary In Transit company as defined in SD-Q IS Tech Support Defaults. Outgoing transfers are processed as transfers out of a company into the In Transit company and receipts are processed as transfers out of the In Transit company and into the inventory of the receiving company.

General Program Operation

Initial Setup

There is some setup that needs to be done before the program can be used.

1. Item Classes must be consistent in all companies so that if new Items are transferred to (and therefore created in) a company, the item classes will exist and make the correct GL Postings.

2. A new company must be created to serve as the Transfer Company. For purposes of this instruction, it will be called "TC".

3. In each of the live companies that will be making transfers, go to SD-Q IS Tech Support Defaults, Items, and designate BTC as the Transfer Company.

4. In the transfer company, go to AD-A General Ledger Defaults and enter as the GL Account for Inventory the GL Account that all companies will use to carry the Intercompany Transaction value. Create the GL Account in AM-C as needed in the Transfer company and all other companies.

5. If Multiple Currencies are used, the Currency Designations set up in IM-B Enter Multiple Currencies must be consistent for all companies. Companies may have different currency defined as BASE but (for example) all companies must call US Dollars the same thing. You can not have one company have US and another US$. Also if any company uses multiple currency, all companies must have multiple currency set up and the Base Currency of all companies processing transfers must exist as either Base or Source in all other companies.

General Program Operation

To run the program and initiate a new Transfer:

1.	You are first asked if you are receiving a transfer. Say No and you can initiate a new transfer.

2.	Enter the company the parts are going to.

3.	Enter the Warehouse Location within the originating company that the parts are coming from, the transfer date and indicate whether or not to print the transfer document and whether to include image links.

4.	A blank list of parts will be displayed. Press Enter to get to the entry field. Enter the part number and quantity to be transferred. To enter more than one item to transfer, press the down arrow on the keyboard to get to a blank line at the bottom of the list.

5.	When the list is complete, click DONE to process the transfer and (optionally) print the transfer ticket.

To receive a transfer:

1.	Say Y to Receiving a transfer.

2.	Enter the transfer number. You can do a lookup of available transfers.

3.	Enter the transfer Date

4.	Enter the Warehouse Location in the destination company to receive the items to.

5.	Confirm the date and indicate whether you want to print the confirming document.

6.	The list of items on the transfer ticket will be displayed. If there are no discrepancies, click DONE and the transfer will process and print the confirming transfer ticket and close the transfer.

If there are discrepancies:

1.	If something listed on the ticket is missing or the quantity is incorrect, select the item and change the quantity to 0 or the actual quantity received and process the transfer.

2.	If something was received that is not on the list at all, add an item to the transfer the same way items are added to a new transfer. Press the down arrow on the keyboard to get to a blank line at the bottom of the list and enter the item and quantity.

Transaction posting:

Outgoing transfer will post in the sending company and credit Inventory according to the item class of the parts being transferred and debit the Intercompany Transfer account defined in the AD-A Inventory setting in the Transfer company. INVTXN records will be T type and have a negative quantity in the sending company and T type with a positive quantity in the Transfer Company.

Receipt transfer will post in the receiving company debiting inventory according to the item class of the item being received and credit the Intercompany Transfer account defined in the AD-A Inventory setting in the Transfer company. INVTXN records will be T type and have a positive quantity in the receiving company and T type with a negative quantity in the Transfer Company.

3.	No GL Postings will occur in the Transfer company

4.	If the base currency of the two companies involved in the transfer is not the same, the inventory will be revalued upon receipt using the currency conversion table in the receiving company.