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PR-L-H  Print 940 Forms

Purpose of Program

From 940 is a payroll form submitted to the federal government once a year.  The form includes information about FUTA (federal unemployment taxes) and SUTA (state unemployment taxes).  The information for this form comes from the year's payroll data.  If you have not been running payroll for the entire year, you will need to supplement the payroll data which appears on the screen with your totals prior to starting Payroll.

The fields on the screen correspond directly with your 940 form.  Use the PART title (for example Part I, Part II, etc.), along with the letter or number in front of each line to find the related line on the actual form.  Refer to the back of the form for an explanation of each field.

General Program Operation

When you run this program you are first asked to verify the rates to be used.  If the rates displayed are correct, you can simply press <Enter>.  If they are not correct, enter new percentages.  If you want to permanently change the rates for payroll, use PR-M  Payroll Defaults.

Once you verify the rates the main screen is displayed.  The program uses the payroll data in your system to calculate the appropriate amounts.  You will have opportunity to change these amounts as necessary, and to supply additionally information that is not stored in the system.  Note that Part V, Computation of Tentative Credit, only applies if you enter N to questions A or B, or enter Y to question C.

When you have completed the form, you will be asked if your entries are correct.  If they are, you can proceed to print the form.  If not, you will have an opportunity to edit it.

You are given the choice of viewing the report on the screen, previewing the report on the screen, sending the report to the printer, or sending the report to a disk file.