AI-A Accounting Configuration

Purpose of Program

Use this program to establish whether General Ledger/Accounts Payable and Accounts Receivable modules are enabled.

General Program Operation

Enter Y or N as desired to enable or disable General Ledger/Accounts Payable and Accounts Receivable. General Ledger and Accounts Payable are maintained as a set while Accounts Receivable can be set independently of the GL/AP setting.  If no General Ledger accounts have been established and you try to turn accounting on, you will be advised to first go to AM-C  Enter General Ledger Accounts  and create GL Accounts.  You must also define all GL Defaults in AD-A  General Ledger Defaults  before accounting can be turned on.

When accounting is turned on, a primary checking account is established and the program opens AD-B  Checking Accounts Defaults so that a GL Account can be assigned to the primary checking account and additional accounts can be defined. CS-A  Enter Salespersons is run if any salespersons are defined as agents so vendors can be assigned. AD-C  Accounts Payable Defaults  and AD-A  General Ledger Defaults are also run so that all default settings can be reviewed and changed as needed.

When General Ledger and Accounts Payable are turned off, all GL transaction history is deleted and the monthly balances of all GL Accounts is zeroed out.  The check register and checking account setup are cleared, as are all recurring General Journals,  Accounts Payable and Payroll are also deactivated when accounting is turned off.

When Accounts Receivable is turned off, Salespersons are checked to ensure none is set to receive commission at time of customer payment.  All Accounts Receivable vouchers, payments and open and paid aging records are deleted as are sales order deposits.  Sales Order deposits can not be used if Accounts Receivable is turned off.