GL-D  Print Journals

Purpose of Program

Use this program to get a listing of all transactions of a certain type posted or entered on a certain day or range of days.  This will let you check that all transactions for that day have been recorded properly.  For example, you could use this program to get a listing of all cash receipts on a certain day by choosing the Cash Receipts Journal and limiting the report to the desired date.  You can do the same with the General Journal, Cash Disbursements Journal, Sales Journal, Purchases Journal, Payroll Journal, Other Journal, Work Orders Journal and Year End Journal.

Each journal reports on a separate area of the accounting system.  Below is a list of the available journals and the transactions they record.

General Journal

Records General Journal type adjusting entries from GL-B  Enter/Print General Journal Trxns.

Cash Receipts Journal

Records Cash Receipts type entries from GL-B  Enter/Post General Journal Trxns; cash terms type transactions from invoice posting in SO-G, Post Invoices, and receipt of payment by check from AR-C, Record Payments, and AR-N, Enter/Print Sales Order Deposits.

Cash Disbursements Journal

Records AP check transactions from AP-H  Print Checks, Manual checks from AP-B  Enter Vouchers, COD payments from AP-C  Enter Purchase Order Invoices  and Cash Disbursements type transactions from GL-B Enter/Post General Journal Transactions.

Sales Journal

Records all transactions from sales order invoicing as well as vouchers/credits entered through AR-B, Enter AR Vouchers, or interest charges from AR-D, Charge Interest on Invoices.

Purchases Journal

Records all non-cash transactions from Accounts Payable and Purchase Orders, including sales tax, commissions, customer refunds, and payroll tax transfers to Accounts Payable.

Other Journal

Records inventory value or quantity changes, bank account funds transfer, commissions, and month-end currency conversions.

Work Order Journal

Records all transactions made in the Work Orders module.

Year End  Journal

Records all transactions closing Income and Expense accounts to Retained Earnings which occur when AM-B  Fiscal Year End Routine is run and whenever income or expense accounts are posted to in a prior year in GL-O  Print/Post General Ledger Batches.

General Program Operation

When you run the program the first entries are the date range for the printout.   You can specify a range for both posting dates and entry dates or both.  Enter the starting and ending dates of the journal entries you want printed.  If you don't enter a date in the From Posting Date field, the program will default to the current date.  The Thru Posting Date field will default to the entry in From Posting Date.

The ability to limit the printout by entry date is useful for checking daily work that is done in batches.  You can check all the entries made in a day, regardless of the posting dates.

After the date ranges have been entered, the program will display a menu of journals to print.

Choose the one you want  by moving the menu bar with the up and down arrow keys to highlight your choice, then press <Enter>.

The resulting report will subtotal each group of entries (as for a single invoice), provide a grand total debits and credits at the end of the report and then, after the transaction listing, provide a summary of net debit and credit to each GL Account.