Payroll > PR-J Enter Time Cards

PR-J Enter Time Cards

Purpose of Program

If you calculate payroll hours from time cards, use this program to make the calculations for you as you enter start and stop times and deduct times for breaks. After time cards are entered, they can be printed, reviewed, then posted to the current payroll file via PR-K Print/Post Time Cards.

General Program Operation

Before using this program, set the desired time format in PR-M Payroll Defaults for each payroll division affected. Three choices are available:

•	AM/PM TIME: Time is entered in hours, minutes, and seconds, along with an accompanying field that designates whether the time is AM or PM. For example, 3:30 in the afternoon would be entered as 3:30:00 PM.

•	24 HOUR TIME: Time is entered in hours, minutes, and seconds, with the hours entered in a 24 hour format. For example, 3:30 in the afternoon would be entered as 15:30:00.

•	DECIMAL TIME: Time is entered in a 24 hour format with decimalized hours. For example, 3:30 in the afternoon would be entered as 15.50.

Time Card Entry

To enter time cards, first type in the employee number or select one from a pop-up window by pressing the F2 key (or clicking on the Lookup button). The employee's name will be displayed automatically.

The cursor moves to the entry area at the bottom of the screen. The date defaults to the current date; it may be overridden. Enter the start time in the time format selected in PR-M Payroll Defaults. If you selected AM/PM time, also enter either AM or PM in the field to the right of both the Start and Stop fields.

Enter the Stop time, then the Type, which can be R for regular, O for overtime, and D for double time. If you wish to deduct time for lunch or breaks, enter the time to deduct in the Deduct field. You will see the total time in the Total field at far right. After the Deduct field is entered the entry area is cleared for another entry.

Editing Previously Entered Lines

To edit any previously entered lines, press F2 (or click on the Display Lines button) to get a listing of your entries in a window. Highlight the line you wish to edit and press <Enter> or click on it and it will be displayed in the entry area. You can also use the F5 key (or click on the First button) to bring up your first line and the F6 key (or the Last button) to bring up your last line; from either point you can use your F7 key (Previous button) and F8 key (Next button) to scroll through the lines until you find the one you wish to edit. Once displayed, make any changes you wish. The entries you have made are saved as a batch by pressing F10 (or clicking on the Save button) after all your entries are completed. If you exit the screen before saving, your entries will not be saved.

A batch of entries can be changed by entering the employee number once again, which will cause the current entries to display in the view area. Use your up or down arrow keys to roll lines into the entry area as needed. You can delete a line by pressing F4 (or clicking on the Delete button) while it is in the entry area. Entries can be changed until time card entries are posted to the current payroll file through PR-K Print/Post Time Cards. Even after being posted, payroll hours can still be changed through PR-B Enter Pay Info.