LC-A  Edit Lot File

Purpose of Program

Use this program to view information pertaining to a specific lot number or to add or change lot number information.  You might want to enter an expiration date or notes, as an example.

The lot file contains the current on-hand quantity for the lot number, as well as the date the lot originated and the purchase order number or work order number the lot originated from.  For detailed history of lot transactions, see LC-D  Print Lot History.

Normally, lot file records are created through purchase order receiving or entering finished production in the work order modules.  You can create a lot record manually, but it will not correctly update the inventory transaction file and general ledger detail file and is not recommended.  All corrections to the lot file should be made through standard transactions in the Purchase Orders, Inventory, Work Orders, and Sales Orders modules.

General Program Operation

Enter a Item number or select one from a pop-up window clicking on the Lookup icon (or press F2).  Next enter the Lot Number or click on the Lookup button (or press F2) for a display of the lot numbers associated with this item number.  Highlight the one you want and press <Enter>.

The current information for this lot number will be displayed.  You may advance through the fields by pressing <Enter>.  Make any changes or additions, then click on the Save button (or press F10) to save the entry.

As a general rule, you should only update the Exp Date and Notes fields while in this screen.  Changes to the On-Hand quantity, dates, and order number fields are best done through the Purchase Orders, Inventory, Work Orders, and Sales Orders modules so that all the related transactions files are properly updated.