GL-E  Print Detailed Trial Balance

Purpose of Program

This program parallels GL-D, Print Journals.  However, instead of printing by journal type and by transaction, this program will print in account code and date order.  The reports generated by this program, GL-C and GL-D provide you with a complete audit trail.  By following the transactions from this report to the individual posting journal, you can see the entire results of any transaction.  In this report you can see all the transactions for each GL account; in the journals you can see the related entries for each transaction.

General Program Operation

You may enter from/thru G/L accounts, from/thru GL departments, from/thru posting dates, and from/thru entry dates to specify a range to print out.   The date range can be no older than 6 years before the first day of the current fiscal year.  If you want to look at transactions older than 6 years past, use GL-C  Print GL Transactions

After the ranges are specified, you can specify whether or not YE (Year End) type transactions will be included.  This refers only to YE transactions within the date range specified.  Balance forward from prior years will always include the YE entries.

You are asked Print Summary Only?  If you answer N, you will get a detailed listing of all transactions within the limits you have specified.  If you answer Y, you are prompted to select Net Change or Beginning and Ending Balances.  If you select Net Change, you are also then asked Subtotal by Journal Type?  If yes, each GL account is given a subtotal by journal type.  This summary breakdown by journal type can be very helpful in balancing accounts at month end.

Next, you can specify whether to print the Customer/Vendor Code or Name (C/N).  If you choose Name, the report will display the pertinent customer or vendor name but the traction amount fields will be limited to a maximum transaction amount of 99,999,999.99.

Next, you will be presented with a window that lists the Journal Types.  You may select one and the report will be limited to a specific set of transactions, such as Cash Receipts or Purchases, or you may select all types.

 

Finally, if you have selected Detail rather than summary, you will get the following message after you have completed all your selections.

"Do you want to summarize all transactions prior to 9/1/85 into a balance forward line?" [Y,N] Y

If you answer Y to this question, the detail is printed for transactions subsequent to the displayed date, and prior transactions are printed as a lump sum beginning balance.  If you answer N, the detail is printed for all dates within the selected range and no beginning balance is brought forward.  If you do not need the balance forward, answering N will speed up the report.