SD-F  Data Collection Defaults

Field Explanations

Allow clocking in/out on multiple jobs?

If you allow employees to work on two or more routing sequences at the same time, set this field to Y.  If set to N, they will be required to clock out of one sequence before clocking into another.

Be aware that on each clock-in or clock-out, all open sequences will be automatically clocked out and clocked back in so that the labor cost can accurately be distributed among the sequences open during each time segment between clock-ins and clock-outs.

The result of this is that there can be multiple transaction records for a single segment of time an employee reports to a particular sequence.  Also be aware that when a sequence gets split into several transactions as described above, the parts produced will only be reported to the last transaction.

Use full screen?

If set to Y, all transactions for an employee's shift are displayed in the lower portion of the screen.  Displayed will be the work order number, sequence, start time, finish time, posting status, parts produced, parts scrapped, and run time.

If set to N, the program prompts will be confined to a two-line area in the center of the screen and no other information will be displayed.

We recommend using full screen mode unless you have some type of monitor that cannot display the complete screen.

Enable Employee Shift Start/Stop?

If set to Y then when an employee clocks in the first time each morning, a shift transaction will also be opened.  At the end of the day, when clocking out of the shift, all open work orders will also be clocked out.  This feature enables a single shift record of the overall start and stop time for the employee for the day for payroll purposes and eliminates the need for using Indirect work orders to collect non-productive time.  Shift start/stop data can be printed out in DC-D  Print Labor Status or exported to a text file for transfer to Checkmark payroll or used as the input file of your payroll service.  It can also be directly transferred to PR-K  Print/Post Time Cards to transfer to payroll.

Shift Schedule Button (Define Shifts)

Click the Shift Schedule button to access a screen where you can define your labor shifts so that labor reported through DC-A  Enter Labor/Production or DC-C  Enter Labor Only is correctly calculated for actual working time and overtime.

NOTE: The employee does not designate a shift when using the data collection programs.  Instead, each employee is assigned to a shift in SM-G  Enter Employees.

Enter the Shift Name and give it a description.  You may define up to three shifts.

Create a Buffer period by defining when the buffer begins and when the actual shift starts.  A buffer is a period within which employees may clock in, but actual job costing will not start until the shift Start time.  The buffer period eliminates crowding at the data collection terminals at the beginning and end of the shift.  Make the buffer period as large as is necessary.

You may define breaks and lunch times.  If you do so, the data collection programs will automatically stop posting time for these periods without the employees having to clock in and out.

All time is entered in military time.  Three thirty in the afternoon would be entered as 15:30:00.

Define a buffer period at the end of the shift for clocking out.  If an employee clocks out after the buffer period, the data collection programs will consider all his buffer time to have been working time.  Define up to three shifts in the same manner.  When you are completed, click on the Save button (or press F10) to save the record.