PO-K  Close Purchase Orders

Purpose of program

Use this program to manually close a purchase order that has not been fully received.  Normally, purchase orders get closed automatically when fully received through PO-C  Receive Purchase Orders. and invoiced through AP-C  Enter Purchase Order Invoices. You may, however, decide to cancel a purchase order before it is fully received, in which case you would use this program to close it and transfer the records to the PO History files.

General Program Operation

Enter a range of PO Numbers, PO Dates and Vendor Codes.  Indicate whether to use the latest Actual Received Date (ARD) as the effective close date or enter a date to be used.  The effective close date is the date the receipt will be removed from PO-I-F  Print Received not Invoiced report.  All Purchase Orders falling within the specified ranges will be closed.  If a PO within the range has items unreceived or Received but not Invoiced, you will be warned but will be allowed to close the PO.  If a PO has items in QC Inspection, you will not be allowed to close the PO.  If you close a PO by mistake, it can be reopened in PO-D  View PO Receivers.

Note:  If you are using this program to close old POs that are listed on the PO-I-F  Print Received not Invoiced report that should not be, once the report is cleaned up, you will most likely have to make a Journal entry to correct the balance in the PO/RNI GL Account.  Closing a PO makes no GL or Inventory transactions.