AP-G  Print Pro Forma Check Register

Purpose of Program

Use this program to print a listing of the items chosen to be paid from AP-E  Print Vouchers/Invoices Due by Date and AP-F  Pick Vouchers/Invoices to Pay and the net effect of these items on the checking account, before you print the actual checks.

It is important to use this report to check that the proper items have been chosen for payment.  It will also validate the invoice dates against the check date to be sure no invoices are dated after the check.

The report will show the amount to be paid for each vendor, including discounts and credits.  The AP check register contains a flag to indicate whether this report has been printed, and if it has not, AP-H  Print Checks also gives you the opportunity to print it before checks are printed.

General Program Operation

As is the case with all programs that use a checking account, you are prompted to choose a bank account before beginning any account operations.  You are also prompted for a check date.  This program automatically prints all the items in the AP check register.  These include payroll tax and sales tax liabilities as well as the normal vendor invoice payments.  The Beginning Balance is the balance in the GL account for the checking account selected.  If there are any unposted transactions to the selected bank account in GL-O  Print/Post General Ledger Batches, you will be warned that the balance may be inaccurate due to the unposted cash transactions.  If any invoices have an invoice or GL Post date later than the check date, you will also be notified, as these items can not be processed with the dates as entered.  The check date must be later than the invoice and GL Post dates.  An item can not be processed for payment before it exists.