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PO-I-A  Print Open Purchase Orders Listing

Purpose of Program

Use this program to print a listing of POs that have not yet been closed.  This report can be printed in a short or long form layout.  The short form layout contains the following information, divided and sorted by vendor code, item number, PO number, or user defined sort order:

Vendor name and code
PO number
Item number
Quantity ordered and received to inventory or in QC inspection
Cost per item
Unit of measure
Due date
Work order and sequence number]
Currency
Total of quantities and costs subtotaled by the selected sort field and a grand total of costs.

 

If the Long Form layout is selected, the following additional fields are included.

2 lines of Item Description
Job Number
Purchase Order Type
Purchase Order Description
Ordered By

 

Since this report is a graphical style layout, either the short or long form layout can be modified using Modify Forms  to rearrange the fields or remove unneeded ones.  The Long Form layout as provided is somewhat cluttered in order to show all the available fields.  The intent is for users to edit the form to their liking depending which fields are important to them.  The Modify Forms can not only be used to remove unneeded fields but also can save multiple versions of the layouts with different names to be used for different purposes.

Multi-Currency Processing

You will be given access to the following field if you have multi-currency processing enabled.

Print in Base/Source Currency?

If you enter a B the report will print in base currency, meaning that it will convert all orders in source currency to base currency using the exchange rates that were in effect at the time of first PO receipt, or at today's rate if there have been no receipts.

General Program Operation

You are first prompted via a pop-up window whether you want the report to be sorted by vendor code, item number, or purchase order number.  You can then further limit the report by from/thru ranges of vendors, item numbers, job numbers, purchase order numbers, order dates, and due dates, and you can print line item detail or not.