CS-D  Transfer Sales Commissions

Purpose of Program

Use this program to transfer all or part of the commission due to the individual salesperson's payroll account (if an employee) or Accounts Payable account (if an outside agent) for the current period.

If you are using the Payroll Link to CheckMark Payroll module, this program produces a report that provides the information needed for manual transfer of commissions into CheckMark.  If you are using the Payroll module, this program will automatically transfer the commissions to the employee's payroll record.

Each salesperson is defined as to whether commissions are due when invoices are posted or when customers make payment.  The Commissions Due field reflects the sum of all commissions that meet this criteria and are now due for payment, but have not yet been transferred to payroll or to Accounts Payable, including any not paid in previous months.

Field Explanations

Month

The default displayed for this field is the current month.  You can type in the number of any previous month to view any commissions still due from sales in that month.

Slsp# & Salesperson Name

The salesperson's number and name.  Only those salespeople with commissions due are displayed.

Commission Due

The total commission accrued through the month displayed at the top of the screen and not yet transferred (based on the current date).  Commissions are always displayed here in Base Currency and, for Agent Sales Reps, will convert to the appropriate Source currency when transferred, if applicable.

Commissions to Pay

This field will default to the same amount displayed in Commissions Due.  You can enter all or part of the commissions due.  Commissions are always displayed here in Base Currency and, for Agent Sales Reps, will convert to the appropriate Source currency when transferred, if applicable.

General Program Operation

Run this program before running an upcoming payroll.

If you are using the Payroll module and you have already entered some information in PR-B  Enter Pay Info for the current pay period, you will be prompted to have the taxes recalculated for the pay period based on the commissions just transferred.

Once the transfer is complete, the Comm Due and Comm Paid fields in the salesperson record are updated to reflect the changes.  If you are using the Payroll module, the Commission amounts in the current payroll record are updated.  If the salesperson is an outside agent, an Accounts Payable voucher is generated which can be paid through the Accounts Payable system.  If the vendor assigned to the agent has a default currency other than your base currency, the amount to be paid will be converted to the appropriate currency.

If you are using CheckMark Payroll or an outside service such as ADP,  the program prints a report that lists the commission amounts that are to be entered manually into the CheckMark program or submitted to the payroll service.  This report can be turned on either at SD-N  Sales Commissions Defaults or PL-E  Payroll Software Link Setup.

In all cases, for employee sales reps, when processing payroll, the commission should be posted to the Commission Payable liability account, not the commission expense account because the expense was already posted to when the commissions were recognized.